Module 21

     Module 21 discusses how to properly write proposals and progress reports.  Formal reports contain more formal elements such as a title page and table of contents.  Informal reports are often letters or memos.  Informational reports collect data for the reader; analytical reports interpret data without recommending action; and recommendation reports recommend action.  So in summary, reports can provide information, information plus analysis, and information plus analysis plus a recommendation.  Proposals suggest a way to find information or ways to solve a problem.  Proposals should address such issues as price, duration of project, what will be provided, how the problem will be solved, etc. 


     When writing progress reports, you should attempt to create a positive image of yourself.  You should also give the reader the option to: allow you to continue to do what you agreed upon or allow you to do another option.  You should also notify your boss or funding agency when you see potential future problems.  The pattern that should be used in progress reports is: summarize your progress in terms of your original schedule, describe what you have already done and what work remains under a "Work Completed" heading, and state if you believe you can complete the report on time or discuss extending the due date.